Want To Be In Control?

Spending too long filling in paper consent forms and medical questionnaires? Always searching for the right treatment photos?

iCLINICIAN puts everything in one place and takes away the stress of running your aesthetic clinic allowing you can concentrate on the most important thing. Your Patients.


About Us

Who we are

We believe that every aesthetic clinic should be able to devote as much time as possible to attending to their clients’ needs whilst still ensuring that their business runs smoothly.

Whether your a single clinician with a small number of clients or a larger aesthetic business with multiple clinics across the UK, iCLINICIAN has been designed to work for you.

And we’ll support you every step of the way to ensure you get the most from iCLINICIAN in all areas of your business.

iCLINICIAN was initially designed for an aesthetic nurse whose husband was forever helping to file paperwork, track down consent forms and store & archive 1000s of treatment before & after photos.

Believing that there must be a better solution he searched for a Client Management System designed specifically for non-surgical aesthetics. Unable to find what they needed, he decided to design a solution himself and iCLINICIAN was born.

9 years on and iCLINICIAN has grown into an industry leading solution used by hundreds of business across the UK.

Download iCLINICIAN from the App Store and use all of iCLINICIAN’s great features for free. You can record 5 free treatments and simply upgrade to iCLINICIAN Solo or iCLINICIAN Premium to record further treatments.

If you’re currently using paper to record your treatment notes and client records then you’re wasting valuable time that could be better spent seeing clients and growing your business.

If you’re a single clinician iCLINICIAN Solo for iPad is the perfect solution for putting all of your business records just a tap away.

For larger businesses or clinicians who want the full range of features, iCLINICIAN Premium, allows clinicians to access their data from multiple locations via their phone, laptop, desktop or iPad.

All data stored in iCLINICIAN is encrypted to ensure your client records are always protected. Data transfer is SSL secured and each user has their own individual password protected user account.


How it works

Client Management

Create an individual record card for each client and add an unlimited number of notes, documents, invoices, prescriptions and treatment records. Send emails and SMSs to your clients directly from iCLINICIAN.

Treatment Plans

Choose from a wide range of aesthetic treatment plans. Capture client signatures and medical histories and provide aftercare instructions to your clients via email or customised print outs.

Integrated Calendar

Manage appointments with iCLINICIAN’s integrated calendar for all of your clinicians. Colour code appointments by clinician and quickly convert appointments into treatment records at the touch of a button.

Branded For Your Business

Personalise to your business with your logo and company details and modify or update treatment consents and aftercare instructions via iCLINICIAN’s Preferences module.

Before & After Photos

Take client before and after photos using the iPad’s camera and then compare them side by side.

Markup client photos within your treatment plans to show where you’ve injected.

Premium Support

We’re passionate about supporting our customers so if you need help, we’re only ever an email or a phone call away.

Our pricing

An iCLINICIAN solution to suit you

An solution to support all businesses

iCLINICIAN Lite lets you to trial iCLINICIAN before you sign up. Solo is designed for a single user on a single device and iCLINICIAN Premium supports multiple users on iPad, phone and computer and is packed full of features

per month
from £40*
per month
Number of User Accounts 1 1 Unlimited
Devices Supported iPad iPad iPad, Phone
& Computer
Data Backups Manual by User Auto-Daily
Cloud Backup
Cloud Backup
Data Storage User's iPad iCLINICIAN Cloud
running on
Amazon Web Services
running on
Amazon Web Services
Data Security 256-AES Encryption 256-AES Encryption
SSL Protected Transfer
256-AES Encryption
SSL Protected Transfer
Internet Connection Required No Yes Yes
Number of Treatments You Can Record 5 (as a trial) Unlimited Unlimited
Business Branding
(Import your logo so that all of your consent forms, aftercare sheets, invoices etc. are branded to your business)
Preloaded Consents & Treatment Plans
(Includes Botulinum Toxin, Dermal Filler, Chemical Peel, Microneedling, Mesotherapy, PRP, Laser, Sclerotherapy, Thread Lift and more)
Preloaded Treatment Aftercare
Add Additional Consents
(Setup additional procedures with their associated Risks, Benefits, Alternative, Informed Consent, Aftercare and procedure specific questions
COVID-19 Consent & Questionnaire
Health Assessment Questionnaire
ZO® Medical Skin Health Assessment
Before & After Photo Comparison
(Compare any two photos from the Client's treatment history)
Product Recall Search
(Find clients who have been treated with a recalled product)
Integrated Clinic Diary
(Book appointments and unavailability. Set clinic start and end times by Clinician. Record attendance, DNAs and cancellations)
(Sign, Print and Email to your chosen pharmacy)
Secondary Prescribers
(Enables non-prescribing clinicians to work with any number of Secondary Prescrbers)
(Print and Email Invoices & Receipts)
Expense Management
Document Storage
(Save PDFs, images, videos and audio files)
Pre-Loaded Product List
Stock Management & Audit Log
Pharmacy Fridge Temperature Log
Supports your business to be GDPR compliant
Appointment Reminders
(Send email & SMS reminders to reduce you client no-shows)
Manual Manual Automated
Send Emails & Text Messages To Individuals To Individuals To Individuals & Groups
Treatment SMS Reminders
(Schedule post treatment SMS to remind patients about reviews, next treatment due dates etc.)
MailChimp Email Marketing Single MailChimp Audience MailChimp Audience with Group and Sub-Group Integration for Targetted Marketing
Remote Completion of Medical Questionnaire by Clients
Sync Appointments with Google Calendar
Reception Mode
(Clients Complete Consents in Clinic Reception)

requires additional
user account
Client Merge
(To Manage Duplicate Records)
Protected Data With Record Deletion Lock
Staff Timesheets
Business Reports & Data Export
Archive Your Old Clients
Process Card Payments
(Link to a Stripe Gateway account to take electronic payments)
Direct Debit Payment Plans
(Create Direct Debit payment plans for your patients using the GoCardless payment gateway)
(Set yourself & other users reminders)
Pay Monthly
Pay Annually (2 Months Free)

* All prices are subject to VAT at the current rate

100s Satisfied Customers

Neil has been working with us since 2015 when we began to use iCLINICIAN. The system is fantastic and due to its adaptability has helped our business to grow over the past 2 years.

We use iCLINICIAN on Macs and PCs in our head office as well as on iPhones and iPads in our clinics and surgeries. If you’re looking for a clinic management system, look no further!

Paul HillUK Hair Transplant Clinics

iCLINICIAN allows me to concentrate on training our delegates and running our clinics safe in the knowledge that all of our records are safe and secure.

Tracy AnnCosmetica Training

iCLINICIAN is an excellent system. It was tailored to suit our very specific medical needs and is a very efficient and modern tool.

We’ve not seen anything else on the market that does what iCLINICIAN can do and this is backed up with excellent customer support.

Richard Flint Clinic Director Aesthetic MediSpa

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Perfect for any aesthetic business

Use iCLINICIAN to manage your business so you can concentrate on the important stuff

Contact Us

Ways to get in touch

Find Us

NDMW Limited
Liverpool, L18 1LW, United Kingdom

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